What is the decision(s) you have made based on the collective agreement?.What are the possible solution(s) to the problem(s)?.What are the problems that need to be discussed in the meeting?.What are the things you need to address in the meeting?.Who are the participants of the meeting?. A meeting agenda should have its objective(s).Take note of the following points if you are preparing a meeting agenda: Meeting Agendas are essential before a meeting is scheduled. You can download it with ease now! Meeting Agenda Templates This file is easy to use and completely printable. You can also see the agenda outline template. The District budget (approved by the District Council) is submitted to World Headquarters by September 30.Are you in need of a simple meeting minute agenda template that can be downloaded for free? Then you can instantly check out our above-shown template that lets you plan a list of meeting activities in the order in which they are to be taken up. All other members of the District Council shall be limited to a maximum of two votes. District Executive Committee members are entitled to one vote and may cast up to two additional votes as a Club President or Vice President Education. Each District Council member must cast their own vote. When the voting process is conducted virtually, no proxies will be permitted. If you do not have a quorum, still conduct the meeting and vote, then the decision must be approved in writing, personally, by mail, fax, e-mail, electronic transmission or other reasonable means, by the affirmative vote of a majority of the member clubs in the District on the basis of two (2) votes per club. If the vote is not taking place during the virtual meeting, the vote should be set for a finite amount of time (it is recommended to keep the voting period open for no more than 24 hours). If the vote takes place during the virtual meeting, the results are announced during the meeting and are final. Then, no sooner than 14 days and no later than 21 days, conduct another meeting and vote. If the budget is not approved, you have 10 days to adjust and republish. If you do not have a quorum, still conduct the meeting and vote, then the decision must be approved in writing, personally, by mail, fax, e-mail, electronic transmission or other reasonable means, by the affirmative vote of a majority of the member clubs in the District on the basis of two (2) votes per club, per Article X, Section C, of the District Administration Bylaws. This determines the number of Club Presidents and Vice Presidents Education who will be in attendance to see if quorum is met. The club officer list can be used to obtain the officer’s email address to distribute the survey. To register voters, you will need to survey who will be attending the meeting. Present the agenda item(s) (for example, the District budget) to the District Council and provide time for council members to discuss. Have your meeting and vote on the same date, but do not begin voting until the discussion has concluded. However, the adjusted agenda must be communicated to the members of the District Council. If you prefer not to follow the standard District Council meeting agenda, per Protocol 7.1, you may post an abridged or shortened agenda. Two weeks prior to the vote, post the proposed agenda item(s) (for example, the District budget or appointees) for the District Council. (Budget is not required to be posted at this time) (via teleconference, video conference and/or any form of live chat tools)įour weeks prior to the vote, notify the District Council when the virtual meeting and vote will be taking place.
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